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| Deletions are marked like this. | Additions are marked like this. |
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| * This doc is intended to be a guideline for those who want to contribute to make this event happen again and make it better | This doc is intended to be a guideline for those who want to contribute to make this event happen again and make it better |
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| == Local task force == | * Local Tasks * Remote/Online Tasks |
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| Vide recording Live streaming Accommodation |
= Task List = |
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| == International == | || *** || very important, and backup needed, fatal if not available || || ** || important || || * || optional || || Task Name || Local/Remote || Priority || Description || Responsible Person || ||Accomodation || L || *** || - || - || ||Transport (from/to airport)|| L || ** || - || - || ||Venue Location|| L || *** || - || - || ||Venue Equipment (Speaker, Projector)|| L/R || *** || - || - || ||Internet Connection|| L || *** || - || - || ||Hardware for Testing|| L/R || *** || - || - || ||Food Supply|| L || * || - || - || ||Financial Handling (Bank Account)|| L || *** || - || - || ||-> Invoice Handling|| L || ** || - || - || ||-> Attendence Certification|| L || ** || - || - || ||Test Manager|| L/R || *** || - || - || ||Firmware Preparation|| L/R || *** || - || - || ||Press Communication|| L/R || * || - || - || ||Logo|| L/R || ** || - || - || ||Merchandise (T-Shirts, Flags)|| L/R || * || - || - || ||Agenda|| R || ** || - || - || ||Social Events|| L || * || - || - || ||Mentor Team -> Annnouncement, Mentoring Organizers|| L/R || *** || - || - || ||-> Recon: visit the place, find Date|| L/R || * || - || - || ||Webpage|| L/R || *** || - || - || ||Attendence List/SignUps (DEADLINE!!)|| L || *** || - || - || ||Recording and Streaming|| L || * || - || - || ||Local Community, Sponsorship|| L || * || - || - || |
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| = Minimum Requirements for Local Organizers = | |
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| * 3 core people + 3 helping assistance * core people should expect to be completely devoted to the organization two weeks before the event (full time) * Attending a BattleMesh and Talk about your Location = Mentor/Recon Team = * consists of at least: - last years organizers * Mentors don't neccesarily have to do anything themselves, but find suitable persons/delegate and be contact persons * Mentoring the other organizers who pick up tasks, monitor their success * support and advertise the event * keep the overview * find mentors for the next event (from local event) == Process == * start during the previous event: - announce at opening event, asking for new locations - talk to representatives of locations * On Recon: - explain what we want/need to the local community - find suitable local persons - get to know each other - get organization going, announce the event, find/propose exact dates * Prep-Meeting (usually in December next to CCC in Berlin): * 80% should be settled * Account Deadlines * Prices/Location finalized * Decision making * pre-payment, if required * Final Announcement: Deadline, Price, Wire information etc = Criteria for Locations = * organization should fit to idea of the battlemesh (community event) * Local organizers who meet the minimum requirement * costs for transport and accomodations (airplane tickets) * Nice play to be :) * mentor team will decide the location |
|
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| This doc was created as part of the tasks defined during the plenary meeting that took place 2012/03/28 in Athens during the v5. Everybody is welcome to improve it. |
This doc was created as part of the tasks defined during the plenary meeting that took place 2012/03/28 in Athens during the v5. Everybody is welcome to improve it. |
status: "" PRE-ALPHA "" This is a draft. We expect to improve it during the v5. Your contrib will be very welcome.
Objectives
- This doc is intended to be a guideline for those who want to contribute to make this event happen again and make it better
Tasks
- Local Tasks
- Remote/Online Tasks
Task List
*** |
very important, and backup needed, fatal if not available |
** |
important |
* |
optional |
Task Name |
Local/Remote |
Priority |
Description |
Responsible Person |
Accomodation |
L |
*** |
- |
- |
Transport (from/to airport) |
L |
** |
- |
- |
Venue Location |
L |
*** |
- |
- |
Venue Equipment (Speaker, Projector) |
L/R |
*** |
- |
- |
Internet Connection |
L |
*** |
- |
- |
Hardware for Testing |
L/R |
*** |
- |
- |
Food Supply |
L |
* |
- |
- |
Financial Handling (Bank Account) |
L |
*** |
- |
- |
-> Invoice Handling |
L |
** |
- |
- |
-> Attendence Certification |
L |
** |
- |
- |
Test Manager |
L/R |
*** |
- |
- |
Firmware Preparation |
L/R |
*** |
- |
- |
Press Communication |
L/R |
* |
- |
- |
Logo |
L/R |
** |
- |
- |
Merchandise (T-Shirts, Flags) |
L/R |
* |
- |
- |
Agenda |
R |
** |
- |
- |
Social Events |
L |
* |
- |
- |
Mentor Team -> Annnouncement, Mentoring Organizers |
L/R |
*** |
- |
- |
-> Recon: visit the place, find Date |
L/R |
* |
- |
- |
Webpage |
L/R |
*** |
- |
- |
Attendence List/SignUps (DEADLINE!!) |
L |
*** |
- |
- |
Recording and Streaming |
L |
* |
- |
- |
Local Community, Sponsorship |
L |
* |
- |
- |
Minimum Requirements for Local Organizers
- 3 core people + 3 helping assistance
- core people should expect to be completely devoted to the organization two weeks before the event (full time)
Attending a BattleMesh and Talk about your Location
Mentor/Recon Team
- consists of at least:
- - last years organizers
- Mentors don't neccesarily have to do anything themselves, but find suitable persons/delegate and be contact persons
- Mentoring the other organizers who pick up tasks, monitor their success
- support and advertise the event
- keep the overview
- find mentors for the next event (from local event)
Process
- start during the previous event:
- - announce at opening event, asking for new locations - talk to representatives of locations
- On Recon:
- - explain what we want/need to the local community - find suitable local persons - get to know each other - get organization going, announce the event, find/propose exact dates
- Prep-Meeting (usually in December next to CCC in Berlin):
- 80% should be settled
- Account Deadlines
- Prices/Location finalized
- Decision making
- pre-payment, if required
- Final Announcement: Deadline, Price, Wire information etc
Criteria for Locations
- organization should fit to idea of the battlemesh (community event)
- Local organizers who meet the minimum requirement
- costs for transport and accomodations (airplane tickets)
Nice play to be
- mentor team will decide the location
History of this doc
This doc was created as part of the tasks defined during the plenary meeting that took place 2012/03/28 in Athens during the v5. Everybody is welcome to improve it.