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| status: "" PRE-ALPHA "" This is a draft. We expect to improve it during the v5. Your contrib will be very welcome. | status: '''PRE-ALPHA''' This is a draft. We expect to improve it during the v5. Your contrib will be very welcome. |
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| * Local Tasks * Remote/Online Tasks |
== Key == |
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| = Task List = |
* '''Task Name''' * '''Local Tasks''' - '''Must''' be done by the local team hosting the event. * '''Remote/Online''' Tasks - ''May'' be done by a remote person. * '''Priority''' - |
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| || Task Name || Local/Remote || Priority || Description || Responsible Person || ||Accomodation || L || *** || - || - || |
== Task List == || '''Task Name''' || '''Local''' || '''Remote''' || '''Priority''' || '''Description''' || '''Responsible Person''' || ||Accomodation || L || - || *** || - || - || |
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| ||Venue Location|| L || *** || - || - || ||Venue Equipment (Speaker, Projector)|| L/R || *** || - || - || ||Internet Connection|| L || *** || - || - || ||Hardware for Testing|| L/R || *** || - || - || ||Food Supply|| L || * || - || - || ||Financial Handling (Bank Account)|| L || *** || - || - || ||-> Invoice Handling|| L || ** || - || - || ||-> Attendence Certification|| L || ** || - || - || ||Test Manager|| L/R || *** || - || - || ||Firmware Preparation|| L/R || *** || - || - || ||Press Communication|| L/R || * || - || - || ||Logo|| L/R || ** || - || - || |
||Venue Location|| L || - || *** || - || - || ||Venue Equipment (Speaker, Projector)|| L || R || *** || - || - || ||Internet Connection|| L || - || *** || - || - || ||Hardware for Testing|| L || R || *** || - || - || ||Food Supply|| L || || * || - || - || ||Financial Handling (Bank Account)|| L || || *** || - || - || ||-> Invoice Handling|| L || - || ** || - || - || ||-> Attendence Certification|| L || - || ** || - || - || ||Test Manager|| L || R || *** || - || - || ||Firmware Preparation|| L || R || *** || - || - || ||Press Communication|| L || R || * || - || - || ||Logo|| L || R || ** || - || - || |
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| ||Agenda|| R || ** || - || - || ||Social Events|| L || * || - || - || ||Mentor Team -> Annnouncement, Mentoring Organizers|| L/R || *** || - || - || ||-> Recon: visit the place, find Date|| L/R || * || - || - || ||Webpage|| L/R || *** || - || - || ||Attendence List/SignUps (DEADLINE!!)|| L || *** || - || - || ||Recording and Streaming|| L || * || - || - || ||Local Community, Sponsorship|| L || * || - || - || |
||Agenda|| - || R || ** || - || - || ||Social Events|| L || - || * || - || - || ||Mentor Team -> Annnouncement, Mentoring Organizers|| L || R || *** || - || - || ||-> Recon: visit the place, find Date|| L || R || * || - || - || ||Webpage|| L || R || *** || - || - || ||Attendence List/SignUps (DEADLINE!!)|| L || - || *** || - || - || ||Recording and Streaming|| L || - || * || - || - || ||Local Community, Sponsorship|| L || - || * || - || - || |
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| * consists of at least: - last years organizers |
* consists of at least last years organizers |
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| * Nice play to be :) | * Nice place to be :) |
status: PRE-ALPHA This is a draft. We expect to improve it during the v5. Your contrib will be very welcome.
Objectives
- This doc is intended to be a guideline for those who want to contribute to make this event happen again and make it better
Tasks
Key
Task Name
Local Tasks - Must be done by the local team hosting the event.
Remote/Online Tasks - May be done by a remote person.
Priority -
*** |
very important, and backup needed, fatal if not available |
** |
important |
* |
optional |
Task List
Task Name |
Local |
Remote |
Priority |
Description |
Responsible Person |
Accomodation |
L |
- |
*** |
- |
- |
Transport (from/to airport) |
L |
** |
- |
- |
|
Venue Location |
L |
- |
*** |
- |
- |
Venue Equipment (Speaker, Projector) |
L |
R |
*** |
- |
- |
Internet Connection |
L |
- |
*** |
- |
- |
Hardware for Testing |
L |
R |
*** |
- |
- |
Food Supply |
L |
|
* |
- |
- |
Financial Handling (Bank Account) |
L |
|
*** |
- |
- |
-> Invoice Handling |
L |
- |
** |
- |
- |
-> Attendence Certification |
L |
- |
** |
- |
- |
Test Manager |
L |
R |
*** |
- |
- |
Firmware Preparation |
L |
R |
*** |
- |
- |
Press Communication |
L |
R |
* |
- |
- |
Logo |
L |
R |
** |
- |
- |
Merchandise (T-Shirts, Flags) |
L/R |
* |
- |
- |
|
Agenda |
- |
R |
** |
- |
- |
Social Events |
L |
- |
* |
- |
- |
Mentor Team -> Annnouncement, Mentoring Organizers |
L |
R |
*** |
- |
- |
-> Recon: visit the place, find Date |
L |
R |
* |
- |
- |
Webpage |
L |
R |
*** |
- |
- |
Attendence List/SignUps (DEADLINE!!) |
L |
- |
*** |
- |
- |
Recording and Streaming |
L |
- |
* |
- |
- |
Local Community, Sponsorship |
L |
- |
* |
- |
- |
Minimum Requirements for Local Organizers
- 3 core people + 3 helping assistance
- core people should expect to be completely devoted to the organization two weeks before the event (full time)
Attending a BattleMesh and Talk about your Location
Mentor/Recon Team
- consists of at least last years organizers
- Mentors don't neccesarily have to do anything themselves, but find suitable persons/delegate and be contact persons
- Mentoring the other organizers who pick up tasks, monitor their success
- support and advertise the event
- keep the overview
- find mentors for the next event (from local event)
Process
- start during the previous event:
- - announce at opening event, asking for new locations - talk to representatives of locations
- On Recon:
- - explain what we want/need to the local community - find suitable local persons - get to know each other - get organization going, announce the event, find/propose exact dates
- Prep-Meeting (usually in December next to CCC in Berlin):
- 80% should be settled
- Account Deadlines
- Prices/Location finalized
- Decision making
- pre-payment, if required
- Final Announcement: Deadline, Price, Wire information etc
Criteria for Locations
- organization should fit to idea of the battlemesh (community event)
- Local organizers who meet the minimum requirement
- costs for transport and accomodations (airplane tickets)
Nice place to be
- mentor team will decide the location
History of this doc
This doc was created as part of the tasks defined during the plenary meeting that took place 2012/03/28 in Athens during the v5. Everybody is welcome to improve it.