Differences between revisions 1 and 11 (spanning 10 versions)

status: PRE-ALPHA This is a draft. We expect to improve it during the v5. Your contrib will be very welcome.

Objectives

This doc is intended to be a guideline for those who want to contribute to make this event happen again and make it better

Tasks

Key

Task Name
Local Tasks - Must be done by the local team hosting the event.
Remote/Online Tasks - May be done by a remote person.
Priority -

***	very important, and backup needed, fatal if not available
**	important
*	optional

Task List

Task Name	Local	Remote	Priority	Description	Responsible Person
1. Accomodation	L	-	***	-	-
2. Transport (from/to airport)	L	-	**	-	-
3. Transport (from/to venue)	L	-	**	-	-
4. Venue Location	L	-	***	-	-
5. Venue Equipment (Speaker, Projector)	-	R	***	-	-
6. Internet Connection	L	-	***	-	-
7. Hardware for Testing	-	R	**	-	-
8. Food Supply	L	-	*	-	-
9. Financial Handling (Bank Account)	L	-	***	-	-
9.1 Invoice Handling	L	-	**	-	-
9.2 Attendence Certification	L	-	**	-	-
10. Test Manager	-	R	**	-	-
11. Firmware Preparation	-	R	**	-	-
12. Press Communication	L	R	*	-	-
13. Logo	L	R	**	-	-
14. Merchandise (T-Shirts, Flags)	-	R	*	-	-
15. Agenda	-	R	**	-	-
16. Social Events	L	-	*	-	-
17. Mentor Team -> Annnouncement, Mentoring Organizers	L	R	***	-	-
18. Recon: visit the place, find Date	L	R	*	-	-
19. Webpage	-	R	***	-	-
20. Attendence List/SignUps (DEADLINE!!)	L	R	***	-	-
21. Recording and Streaming	-	R	*	-	-
22. Local Community, Sponsorship	L	-	*	-	-

Minimum Requirements for Local Organizers

3 core people + 3 helping assistance
core people should expect to be completely devoted to the organization two weeks before the event (full time)
Attending a BattleMesh and Talk about your Location

Mentor/Recon Team

consists of at least last years organizers
Mentors don't neccesarily have to do anything themselves, but find suitable persons/delegate and be contact persons
Mentoring the other organizers who pick up tasks, monitor their success
support and advertise the event
keep the overview
find mentors for the next event (from local event)

Process

start during the previous event:
- - announce at opening event, asking for new locations - talk to representatives of locations
On Recon:
- - explain what we want/need to the local community - find suitable local persons - get to know each other - get organization going, announce the event, find/propose exact dates
Prep-Meeting (usually in December next to CCC in Berlin):
- 80% should be settled
- Account Deadlines
- Prices/Location finalized
- Decision making
- pre-payment, if required
Final Announcement: Deadline, Price, Wire information etc

Criteria for Locations

organization should fit to idea of the battlemesh (community event)
Local organizers who meet the minimum requirement
costs for transport and accomodations (airplane tickets)
Nice place to be
mentor team will decide the location

Criteria for Venue Location

avoid places with time limitations/closing hours
broadband Internet connection
availability of safe locations with sockets for node deployment
coffee and food availability

History of this doc

This doc was created as part of the tasks defined during the plenary meeting that took place 2012/03/28 in Athens during the v5. Everybody is welcome to improve it.

-  ⇤ ← Revision 1 as of 2012-03-28 15:27:31 → 
  Size: 572
  Editor: roger
  Comment:
+   ← Revision 11 as of 2020-02-19 11:34:18 → ⇥
  Size: 4139
  Editor: guifipedro
  Comment: add numbers to facilitate verification during battlemesh event
-Deletions are marked like this.
+Additions are marked like this.
 Line 1:
-status: "" PRE-ALPHA "" This is a draft. We expect to improve it during the v5. Your contrib will be very welcome.
+status: '''PRE-ALPHA''' This is a draft. We expect to improve it during the v5. Your contrib will be very welcome.
 Line 5:
- * This doc is intended to be a guideline for those who want to contribute to make this event happen again and make it better
+    This doc is intended to be a guideline for those who want to contribute to make this event happen again and make it better
 Line 9:
-== Local task force ==
+== Key ==
 Line 11:
-Vide recording
Live streaming
Accommodation
+ * '''Task Name'''
 * '''Local Tasks''' - '''Must''' be done by the local team hosting the event.
 * '''Remote/Online''' Tasks - ''May'' be done by a remote person.
 * '''Priority''' -
|| *** || very important, and backup needed, fatal if not available ||
|| **  || important ||
|| *   ||  optional ||
-Line 15:
+Line 19:
-== International ==
+== Task List ==

|| '''Task Name''' || '''Local''' || '''Remote''' || '''Priority''' || '''Description''' ||  '''Responsible Person''' ||
||1. Accomodation || L || - || *** || - || - ||
||2. Transport (from/to airport)|| L || - || ** || - || - ||
||3. Transport (from/to venue)|| L || - || ** || - || - ||
||4. Venue Location|| L || - || *** || - || - ||
||5. Venue Equipment (Speaker, Projector)|| - || R || *** || - || - ||
||6. Internet Connection|| L || - || *** || - || - ||
||7. Hardware for Testing|| - || R || ** || - || - ||
||8. Food Supply|| L || - || * || - || - ||
||9. Financial Handling (Bank Account)|| L || - || *** || - || - ||
||9.1 Invoice Handling|| L || - || ** || - || - ||
||9.2 Attendence Certification|| L || - || ** || - || - ||
||10. Test Manager|| - || R || ** || - || - ||
||11. Firmware Preparation|| - || R || ** || - || - ||
||12. Press Communication|| L || R || * || - || - ||
||13. Logo|| L || R || ** || - || - ||
||14. Merchandise (T-Shirts, Flags)|| - || R || * || - || - ||
||15. Agenda|| - || R || ** || - || - ||
||16. Social Events|| L || - || * || - || - ||
||17. Mentor Team -> Annnouncement, Mentoring Organizers|| L || R || *** || - || - ||
||18. Recon: visit the place, find Date|| L || R || * || - || - ||
||19. Webpage|| - || R || *** || - || - ||
||20. Attendence List/SignUps (DEADLINE!!)|| L || R || *** || - || - ||
||21. Recording and Streaming|| - || R || * || - || - ||
||22. Local Community, Sponsorship|| L  || - || * || - || - ||
-Line 18:
+Line 48:
+= Minimum Requirements for Local Organizers =

 * 3 core people + 3 helping assistance
 * core people should expect to be completely devoted to the organization two weeks before the event (full time)
 * Attending a BattleMesh and Talk about your Location

= Mentor/Recon Team =

 * consists of at least last years organizers
 * Mentors don't neccesarily have to do anything themselves, but find suitable persons/delegate and be contact persons
 * Mentoring the other organizers who pick up tasks, monitor their success
 * support and advertise the event
 * keep the overview
 * find mentors for the next event (from local event)
 
== Process ==
 * start during the previous event:
   - announce at opening event, asking for new locations
   - talk to representatives of locations
 * On Recon:
   - explain what we want/need to the local community
   - find suitable local persons
   - get to know each other
   - get organization going, announce the event, find/propose exact dates
 * Prep-Meeting (usually in December next to CCC in Berlin):
   * 80% should be settled
   * Account Deadlines
   * Prices/Location finalized
   * Decision making
   * pre-payment, if required
 * Final Announcement: Deadline, Price, Wire information etc

= Criteria for Locations =

 * organization should fit to idea of the battlemesh (community event)
 * Local organizers who meet the minimum requirement
 * costs for transport and accomodations (airplane tickets)
 * Nice place to be :)
 * mentor team will decide the location
 
= Criteria for Venue Location =

 * avoid places with time limitations/closing hours
 * broadband Internet connection
 * availability of safe locations with sockets for node deployment
 * coffee and food availability
-Line 20:
+Line 96:
-This doc was created as part of the tasks defined during the plenary meeting that took place 2012/03/28 in Athens during the v5.
Everybody is welcome to improve it.
+This doc was created as part of the tasks defined during the plenary meeting that took place 2012/03/28 in Athens during the v5. Everybody is welcome to improve it.   = SubPages =
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