status: PRE-ALPHA This is a draft. We expect to improve it during the v5. Your contrib will be very welcome.
Objectives
- This doc is intended to be a guideline for those who want to contribute to make this event happen again and make it better
Tasks
Key
Task Name
Local Tasks - Must be done by the local team hosting the event.
Remote/Online Tasks - May be done by a remote person.
Priority -
*** |
very important, and backup needed, fatal if not available |
** |
important |
* |
optional |
Task List
Task Name |
Local |
Remote |
Priority |
Description |
Responsible Person |
Accomodation |
L |
- |
*** |
- |
- |
Transport (from/to airport) |
L |
- |
** |
- |
- |
Transport (from/to venue) |
L |
- |
** |
- |
- |
Venue Location |
L |
- |
*** |
- |
- |
Venue Equipment (Speaker, Projector) |
- |
R |
*** |
- |
- |
Internet Connection |
L |
- |
*** |
- |
- |
Hardware for Testing |
- |
R |
** |
- |
- |
Food Supply |
L |
- |
* |
- |
- |
Financial Handling (Bank Account) |
L |
- |
*** |
- |
- |
-> Invoice Handling |
L |
- |
** |
- |
- |
-> Attendence Certification |
L |
- |
** |
- |
- |
Test Manager |
- |
R |
** |
- |
- |
Firmware Preparation |
- |
R |
** |
- |
- |
Press Communication |
L |
R |
* |
- |
- |
Logo |
L |
R |
** |
- |
- |
Merchandise (T-Shirts, Flags) |
- |
R |
* |
- |
- |
Agenda |
- |
R |
** |
- |
- |
Social Events |
L |
- |
* |
- |
- |
Mentor Team -> Annnouncement, Mentoring Organizers |
L |
R |
*** |
- |
- |
-> Recon: visit the place, find Date |
L |
R |
* |
- |
- |
Webpage |
- |
R |
*** |
- |
- |
Attendence List/SignUps (DEADLINE!!) |
L |
R |
*** |
- |
- |
Recording and Streaming |
- |
R |
* |
- |
- |
Local Community, Sponsorship |
L |
- |
* |
- |
- |
Minimum Requirements for Local Organizers
- 3 core people + 3 helping assistance
- core people should expect to be completely devoted to the organization two weeks before the event (full time)
Attending a BattleMesh and Talk about your Location
Mentor/Recon Team
- consists of at least last years organizers
- Mentors don't neccesarily have to do anything themselves, but find suitable persons/delegate and be contact persons
- Mentoring the other organizers who pick up tasks, monitor their success
- support and advertise the event
- keep the overview
- find mentors for the next event (from local event)
Process
- start during the previous event:
- - announce at opening event, asking for new locations - talk to representatives of locations
- On Recon:
- - explain what we want/need to the local community - find suitable local persons - get to know each other - get organization going, announce the event, find/propose exact dates
- Prep-Meeting (usually in December next to CCC in Berlin):
- 80% should be settled
- Account Deadlines
- Prices/Location finalized
- Decision making
- pre-payment, if required
- Final Announcement: Deadline, Price, Wire information etc
Criteria for Locations
- organization should fit to idea of the battlemesh (community event)
- Local organizers who meet the minimum requirement
- costs for transport and accomodations (airplane tickets)
Nice place to be
- mentor team will decide the location
Criteria for Venue Location
- avoid places with time limitations/closing hours
- broadband Internet connection
- availability of safe locations with sockets for node deployment
- coffee and food availability
History of this doc
This doc was created as part of the tasks defined during the plenary meeting that took place 2012/03/28 in Athens during the v5. Everybody is welcome to improve it.
SubPages
| /Tests |